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IMCert Kick off Meeting Minutes
Online meeting – conference hall at Al-Azhar University
Attendees:
- Dr. Mahmoud Seddik- Vice president of Al-Azhar university.
- Dr Hesham Farhood, Dean of faculty of Medicine (for girls), Al-Azhar University.
- Dr Maha Ghazi, Dean of faculty of Science (for girls), Al-Azhar University.
- Dr Sayed Bakry, Dean of faculty of Science, Al-Azhar University.
- Eng. Karim Hamdy – General Coordinator of Erasmus Programs.
- Dr. Awad Tageldin, Egyptian Presidential Adviser for Health Affairs
- IMCert team of Al-Azhar University, Cairo.
- IMCert team of liepzig University, Germany.
- IMCert team of UL University, France.
- IMCert team of kapodestian University, Greece.
- IMCert team of Cairo University, Cairo.
- IMCert team of Ain-Shams University, Cairo.
- IMCert team of Damanhur University, Damanhur.
- IMCert team of Aswan University, Aswan.
Meeting Items:
Day one
Session 1 (opening session):
- Welcome speech to dr. Reham Hammad mentioned dr Mahrasawy, dr Siddique all respected deans and professors present the meeting.
- Welcome greetings speech of dr Siddique, Vice president of Al-Azhar university, mentioned about the importance of the project, European experience exchange, in addition bringing the technical European experience to Egypt will be a remarkable step to develop the capacity of our staff educators and postgraduate and will also open the door for advanced research in Egypt concerned with immunology.
- Welcome greetings speech of Dr Hesham Farhood, Dean of faculty of Medicine (for girls) Al-Azhar University, mentioned about his great pleasure to implement the first step of this Educational project, empowered by the European experience under the umbrella of the ERASMUS+, and expressed his pleasure that this project was written by a member of faculty of Medicine, Wishing nothing but success for such a project and founders.
- Welcome greetings speech of Maha Ghazi, Dean of faculty of Science (for girls), Al-Azhar University, mentioned about the importance of the project and its role in the development of blended learning curriculum, tackling immune disorders influenced by Egyptian environment, in addition, it will be of great social and educational importance.
- Welcome greetings speech of Dr Sayed Bakry, Dean of faculty of Science, Al-Azhar University, mentioned about how the project bridges the gaps between community health, and environmental problems and the academia, rather than the importance of advanced teaching and learning center (TLC) inside the university.
- Welcome greetings to Dr. Awad Tageldin, Egyptian Presidential Adviser for Health Affairs, mentioned his pleasure that this project is the 1st trial of Al-Azhar university and the importance of the project & its timing to keep pace with the current immune changes.
- Round table presentation of all project partners.
- Project overview introduced by dr. M Mansour.
Session 2:
- Introduction of each partner project member in 5 min presentation each.
- An introductory profile of each of the eight work packages and most important items of the project.
- Introduction, Preparation, Management and communication introduced by dr. M Mansour.
- Development of human capacity and IMCert curriculum introduced by dr. Reham Hammad.
Session 3:
- Developing of teaching and learning centers [TLC] and programme implementing introduced by dr. Mustafa Ahmed.
- Developing of teaching and learning centers [TLC] and programme implementing introduced by dr. Mustafa Ahmed.
- Dissemination and exploitation introduced by dr. Alya Mashaal.
Day two
Session 4:
- Overview of grant agreement and Partnership Agreements introduced by dr. M Mansour.
- Budgetary and financial management introduced by dr. Raghda Abdellatif stated in the general conditions of the grant agreement/grant decisions.
Session 5:
- Assessment of the progress of the IMCert. Stakeholders’ Surveys and Mapping stakeholder needs & inputs; for postgraduates– teaching Competences introduced by dr. Reham Hammad.
- Good Practice and main recurrent mistakes introduced by dr. Alya Mashaal.
Session 6:
- Reporting in CBHE projects introduced by dr. Reda Suef and dr. M Selim.
- Project committee election including; Project managerial board and work package leaders.
Many items were discussed in this meeting including:
- The need of IMCert which is including:
- Immune Disorders and its Diagnosis and treatment that improved using advanced technologies.
- Specialized program in many universities addressing advanced technologies to study immune disorders in these diseases fits into the national priorities for Egypt, in the field of “Health”.
- Creation and development of a blended-learning certificate and Creation of a blended-learning.
- Stakeholder of IMCert as follows:
- Staff Educator of IMCert
- Postgraduates
- Nonacademic
- Nonacademic Researchers and Technicians
- Universities organizations
- IMCert. Objectives also mentioned as follows:
- Develop interdisciplinary, blended training program
- Build capacity of staff
- Support the development of the faculties of scientific background in Egypt
- Establishment of 5 center of excellences
- Develop innovative teaching, learning and curriculum materials
- Build capacity of postgraduates at faculties of scientific background
- Establishing long-lasting linkages with European Universities
- Bridging gap between academia and community in facing immune disorders
- IMCert. Project partner including:
- Project coordinator: Al-Azhar University (AZHU)
- European Partners
- University of Leipzig [ULEI]
- University of Lorraine [UL]
- University of Athens [NKUA]
- Egyptian Partners
- Ain Shams University [ASU]
- Damanhur University [DMU].
- Cairo University [CU].
- Aswan University [ASWU]
- Work Packages [WPs] of the project regarding to its activities, it divided into 8 as follows:
- WP1 of preparation/management and communication [m1-4]
- WP2 Developing of human capacity [m4-20]
- WP3 Developing of IMCert curriculum [m9-20]
- WP4 Developing of 5 TLC in the partner universities [m5-17]
- WP5 Implementation
- WP6 Quality control and monitoring plan (QCMP)
- WP7 Dissemination
- WP8 Management [m1-36]
- Preparation, Activities, Management and Communication time framework:
- Signing partnership agreement (M2-3)
- Framework for Competences and standards development of IMCert according to situational Analysis (M 3-4).
- Representation of stakeholders’ surveys results according to which the framework of competences will be performed and numbers of questionnaires responders:
- – 164 of Academic Staff responded
- 222 of postgraduates responded
- – 100 of community members responded
- Development of human competences; Selection and training of members of educator selection committee (ESC)(N=5) (M4-5)
- ESC will be trained on curriculum designing using DeCoRe methodology (M5)
- Establishment of 5 TLC; Specifications of equipment and call of tender (M5-6)
- Quality assurance; Quality control and monitoring plan (M1-36)
- Dissemination, and sustainability strategic plan (M1-36)
- Emphasizing presence of high motivation of all partners and collaboration between them to achieve the dissemination of the launching of immune modulation diploma and its outcomes.
- Displaying all dissemination activities including Project’s website completed (m5-6).
- Presenting the importance of dissemination in E-Tool kit Integration to disseminate the digitised tools, including the courses which will be disseminated in project website under supervision of European countries.
- Mentioning good practices and useful remarks of specific activity of the project.
- Displaying any challenges that may be exposed during project implementation.
- Displaying communication phases start from planning to evaluation.
- Emphasizing that insertion of Erasmus+ and project logos rather than disclaimer statement.
- Discussion of various forms of penalties that can be applied in a variety of situation.
- Statement of a few recommendations for good narrative reports (progress and the final).
- Classification of the principles of audits and the responsibilities of external auditors.
- Assistance to partner organizations with organizing meetings and events (M1-12)
- Budgetary and financial management
- Explanation of the Budget Structure which Consists of Unit Cost and Actual Cost.
- The General provisions on the eligibility of costs.
- Subcontracting declaration as an implementation of specific tasks, by the third party, to which a contract is awarded by one/several beneficiaries.
- The distribution of the grant by organization (in EUR).
- Annual and biannual financial reports that will be prepared.
- Management
- Project day to day management and coordination (M1-36)
- Conflicts, risks and risk management (M1-36)
- Financial management (M1-36)
- Setting Project management and communication plan.
- During the kick-off meeting, two administrative bodies will be set:
- The Project Management Board (PMB) and the project coordinator will be heading this board
- Work Package Leaders Board (WPLB) will be led by elected leader during kick-off meeting
- PMB and WPLB responsible to set a template for project management/communication and biannual reporting online communication plan is necessary to maintain effective management throughout the duration of the project. A set of online communication tools (chat, forum, e-mail) will be established. The consortium partners will meet approximately every 4 month in a managerial online meeting for assessing the works.
Project committee election
- The Project Management Board (PMB)
Prof. Dr. Reham Hammad
Prof. Dr. Mohamed Mansour Saad
Prof. Dr. Ulrich Sack
Prof. Dr. Rachid Solimani
Prof. Dr. Eleni Efthimiadou
Prof. Dr. Mohamed Hafez
Prof. Dr. Khaled Abo Shanab
Prof. Dr. El Hamy Tarabees
Prof. Dr. Shazly Baghdady
Project Work package leaders
| WPS | University | Members |
| Preparation / Communication (WP1) | AZU | Dr. Reda Sweif and Dr. Mohamed Selim |
| ASU | Prof. Dr. Nadia Hamdy | |
| CAU | Prof. Dr. Mohamed Mahmoud Hafez | |
| DMU | Dr. Amal Attia | |
| ASWU | Prof. Dr. Adel Abdelfaheem Mohamed | |
| Development of human capacity (WP2) | AZU | Prof. Dr. Reham Hammad |
| ASU | Prof. Dr. Rolla Melad | |
| CAU | Prof. Dr. Zeinab Korany Hassan | |
| DMU | Dr. Amal Attia | |
| ASWU | Dr. Yasmin Mahran | |
| Developing of curriculum (WP3) | AZU | Prof. Dr. Reham Hammad |
| ASU | Dr. Shereehan Gala | |
| CAU | Prof. Dr. Nadia Al-Gandy | |
| DMU | Prof. Dr. Sara Magdy | |
| ASWU | Prof. Dr. Nady Kamal Aziz Gerges | |
| Developing of TLC (WP4) | AZU | Dr. Mostafa Bahnasawy |
| ASU | Dr. Ahmed Abbas | |
| CAU | Dr. Salma Mahmoud | |
| DMU | Dr. Mohamed Abd-Alhaseeb | |
| ASWU | Prof. Dr. Noura Sharkawi Abazeid | |
| Implementation (WP5) | AZU | Prof. Dr. Mohamed Mansour |
| ASU | Prof. Dr. Khaled Abo Shanab | |
| CAU | Prof. Dr. Nadia Al-Gandy | |
| DMU | Prof. Dr. Sara Magdy | |
| ASWU | Assist. prof. Shazly Baghdady Ali Ahmed | |
| Quality control (WP6) | AZU | Dr. Hussam El-Ashmawy |
| ASU | Prof. Dr. Rolla Melad | |
| CAU | Dr. Salma Mahmoud | |
| DMU | Dr. Abd El-Aziz Zidan | |
| ASWU | Prof. Dr. Nady Kamal Aziz Gerges | |
| Dissemination & Sustainability (WP7) | AZU | Dr. Alya Mashaal |
| ASU | Prof. Dr. Nadia Hamdy | |
| CAU | Dr. Hany Kamal | |
| DMU | Dr. Mohamed El-Ghazaly | |
| ASWU | Prof. Dr. Ahmed M, El Otify | |
| Project Management and Communication (WP8) | AZU | Project managerial board |
| ASU | ||
| CAU | ||
| DMU | ||
| ASWU |
